A ScanWriter alternative for bank statements to QuickBooks: prices published, no demo call needed, browser based, and a reconciled .qbo file you can import.
Built for bookkeepers, accountants and finance teams who close the books every month.
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bankqbo is a ScanWriter alternative built for one job: turning PDF bank and credit card statements into a .qbo Web Connect file that QuickBooks Online and QuickBooks Desktop accept. It runs in any browser, installs nothing, and its prices sit on the pricing page instead of arriving after a sales call. ScanWriter is the heavier option, a Personable Inc product that also keys bills, invoices and receipts and is sold through a demo request.
Personable does not publish a ScanWriter price on personable.com. Every product route ends at a demo request form, and the only public figures come from software directories that disagree with each other. Confirm any number with the vendor before you budget.
ScanWriter has been around a long time. Personable Inc was founded in 1998, is based in Fountain Valley, California, and sells ScanWriter alongside a document management product and QuickBooks hosting. The software works on a Reader model: Personable builds a Reader for each document layout, you pick the Reader that matches your statement, scan or open the PDF, review what was captured, then push the result into QuickBooks. Personable says the Reader library covers statements from more than 10,000 financial institutions, including local and foreign banks. A big slice of its marketing goes to criminal investigators, district attorneys and bankruptcy trustees, which tells you what the product is really tuned for: high volume forensic document work, not a bookkeeper converting last quarter's Chase statements.
| Feature | bankqbo | ScanWriter |
|---|---|---|
| Focus | Bank and credit card statements into QuickBooks | Bank statements, credit card statements, bills, invoices, receipts and investigative casework |
| Where it runs | Any browser, nothing to install | Installed software from Personable |
| How you get a price | Published on the pricing page | Demo request, then a quote |
| Free option | First 3 statements free, no card | Free trial on request, no free version listed |
| Entry price | $24/mo billed annually on Starter, $74/mo on Plus for .qbo export | Not published by the vendor |
| QuickBooks output | .qbo Web Connect, plus Excel and CSV | Direct import into QuickBooks, plus Excel |
| New or unusual statement layout | Handled by the model, no per layout fee | May need a custom Reader built, which third party write-ups describe as a chargeable job |
| Bank coverage | Layout independent, reads what is on the page | Reader library Personable puts at 10,000+ institutions |
| Bulk work | Up to 50 files at once on Plus, API access on Pro | Folder scanning built in |
| Best for | Statements to QuickBooks, priced and started the same day | Firms keying many document types, and forensic or investigative teams |
The honest read: ScanWriter wins when your data entry problem is broad. If people in your office retype bills, invoices, receipts and statements into QuickBooks Desktop all day, a Reader based tool that handles every one of those documents and imports directly is worth a sales call. It also wins in forensic work, where you are handed a stack of subpoenaed statements from banks nobody has heard of and you need them all in one analysis. bankqbo wins when the job is narrower and the buying process matters: bank and credit card statements to QuickBooks, a price you can read before you talk to anyone, and a first conversion you can run in the next five minutes.
Pricing is the part buyers get stuck on, so here is exactly what is public and what is not.
| Source | What it says about ScanWriter pricing | How to treat it |
|---|---|---|
| Personable's own site | No price anywhere. Product pages route to a 'Get A Free Demo' inquiry form | Treat ScanWriter as quote-based. Your number depends on edition, seat count and which Readers you need |
| Capterra listing | Starting price $995.00 per user, per month, free trial available, free version not included | The same listing describes the deployment as web and mobile, which does not match installed software, so it is not a safe budgeting figure |
| GetApp, Software Advice, SoftwareSuggest | Repeat a starting figure and point you back to the vendor | Directory pricing is vendor-submitted and rarely re-verified when plans change |
| Custom Readers | Common layouts are covered by the existing library; third party write-ups say an unusual layout can carry a charge to have a Reader built | Ask, in writing, which of your banks already have Readers and what a new one costs |
| Annual maintenance | Buyers search for ScanWriter maintenance renewal by edition | Ask what renews every year, at what price, and whether support and version upgrades are inside or outside it |
That gap is the whole reason this page exists. A bookkeeper who needs twelve months of statements into QuickBooks by Friday cannot start a procurement cycle. If you can read a price, start a conversion and see the parsed rows before paying, the decision takes ten minutes instead of two weeks.
On bankqbo the first 3 statements are free with no card, once per account. After that, Starter is $49 a month or $24 a month billed annually and covers 2,500 pages on the faster model or 500 on the accuracy model, with Excel and CSV export. The QuickBooks .qbo export lives on the Plus plan at $149 a month or $74 a month billed annually, which also adds unlimited pages per statement, bulk upload of up to 50 files and transaction categorization. Pro adds API access and page tiers up to 350,000. If .qbo is what you came for, Plus is the plan to compare against a ScanWriter quote.
| Your situation | Better fit | Why |
|---|---|---|
| You convert bank and credit card statements into QuickBooks and little else | bankqbo | Purpose built for the .qbo route, priced publicly, running in the browser |
| Your team also keys bills, invoices and receipts from paper into QuickBooks Desktop | ScanWriter | Readers exist for those document types and import into QuickBooks directly |
| You handle subpoenaed or investigative statements from unusual institutions | ScanWriter | Personable sells specifically to investigators, district attorneys and bankruptcy trustees |
| You want to test output on your own bank before spending anything | bankqbo | First 3 statements are free with no card and no demo call |
| You need thousands of pages a month and a programmatic route | bankqbo Pro | Published page tiers to 350,000 and API access |
| You are buying for a whole firm with procurement and contract terms | Either, with a quote | ScanWriter is quote-only; bankqbo has an Enterprise tier with SSO and a data processing agreement |
One practical note on the output. QuickBooks Online accepts .qbo, .qfx, CSV and PDF or image statements through Upload from file, with a 350 KB size limit and a 1,000 line limit per file. QuickBooks Desktop Web Connect reads only .qbo. There is no date limit on importing a .qbo, while a live bank feed usually reaches back about 90 days, which is why statement conversion is the normal route for older history whichever tool you pick.
Built for the statements US banks actually send, checked before it exports.
The converter adds up the transactions it parsed and matches that to the statement total before you export, so nothing is silently dropped.
Valid OFX 1.02 with QuickBooks Web Connect headers. Online and Desktop import it as a standard bank feed.
OCR runs before parsing, so a scanned or photographed paper statement comes out the same as a digital PDF.
Bulk upload for catch-up and cleanup work. Each file gets its own reconciliation check and its own exports.
Enter the password on upload. Multi-column and multi-page statement layouts are parsed too.
One conversion, three files: the .qbo for QuickBooks, an XLSX to review, and a CSV for everything else.
Three steps. No column-mapping wizard.
Drag in a PDF, a scan, or a phone photo. Password-protected and multi-page files are fine.
Every transaction is extracted and checked against the statement total. You see the parsed rows before exporting.
Download the .qbo and import it as a Web Connect bank feed. Excel and CSV are in the same download.
The specifics that decide whether the import is clean. If your case is not here, email [email protected].
ScanWriter is data entry automation software from Personable Inc. It reads bank statements, credit card statements, bills, invoices and receipts using a Reader built for each document layout, lets you review what was captured, then imports the result into QuickBooks or exports it to Excel. Personable also sells it to investigators for forensic document analysis.
Personable does not publish a ScanWriter price. Its product pages route every visitor to a demo request, so pricing is quoted per firm based on edition, seat count and the Readers you need. Software directories list a starting figure around $995 per user, but they disagree on the billing period, so ask the vendor directly.
For bank and credit card statements specifically, bankqbo is the closest focused match: a browser tool that outputs a reconciled .qbo Web Connect file for QuickBooks Online and Desktop, with published prices and the first 3 statements free. DocuClipper and MoneyThumb are the other serious options if you need broader document types.
Personable markets ScanWriter for QuickBooks and lists it on the QuickBooks Desktop app marketplace, and third party write-ups describe it working with QuickBooks Online as well. Because editions differ, confirm with Personable which QuickBooks version and which edition of ScanWriter cover your setup before buying.
No. They are unrelated products with similar names. ScanWriter is Personable's accounting data entry software. ScanWritr is a browser based PDF editor for filling and signing documents. If you searched for one and landed on the other, that is why the feature lists look nothing alike.
Directory listings show a free trial available and no free version, and Personable gates the trial behind a demo request form. There is no self-serve download with a public price. If you want to test a converter on your own statement immediately, a tool with a standing free tier gets you an answer faster.
No. A browser based converter reads the PDF, reconciles the transaction totals on screen and hands you a .qbo file you upload to QuickBooks. Installed software like ScanWriter or ProperSoft keeps the processing on your own machine, which some firms prefer for policy reasons, but it is not required to produce a valid .qbo.
Upload the PDF in the converter at the top of this page, check the parsed transactions and the reconciled totals, then export .qbo. In QuickBooks Online go to Transactions, Bank transactions, Upload from file. In QuickBooks Desktop use Banking, Bank Feeds, Import Web Connect File. Review and match before you accept.
It depends on document mix. If statements are most of your data entry, a quote-based desktop product is usually more tool than a small practice needs. If you also process stacks of bills and receipts for QuickBooks Desktop clients and the manual hours are real, the demo is worth booking. Price both against the hours saved.
Uploaded statements are processed to extract the transactions and produce your export file. Installed software such as ScanWriter or ProperSoft never sends the document anywhere, which is the argument those vendors lead with. If your firm has a policy on cloud document handling, raise it before you choose, and ask any cloud vendor for its data processing agreement.
Yes, and you should. Run one real statement from your own bank through both, then check three things: did every transaction come across, do the totals reconcile to the statement, and does the exported file import into QuickBooks without errors. A sample file from a vendor's site tells you nothing about your bank's layout.
Upload a PDF, see every transaction extracted in seconds. No card to try it.
Still comparing tools? See our bank statement to QuickBooks converter comparison.
Convert your first statement in the tool at the top of this page. Compare the wider field in the bank statement to QuickBooks converter comparison, or read the dedicated DocuClipper alternative, MoneyThumb alternative and ProperSoft alternative pages for the other desktop and cloud options. Firms clearing a backlog should start with bank statement to QuickBooks for accountants and bulk bank statement to QuickBooks conversion. Card imports are covered in credit card statement to QuickBooks, and if the format itself is new to you the QBO file explainer walks through what QuickBooks actually reads.
Same converter, tuned for the layout each bank uses. Find yours:
For one bookkeeper running monthly close.
USD
per month
per month
$288 charged today
Choose speed vs accuracy when extracting
| Base AI Faster | 2,500 pages |
| Pro AI Best accuracy | 500 pages |
For an accounting firm or finance team with steady volume. Adds QuickBooks .qbo export and bulk conversion.
USD
per month
per month
$888 charged today
Choose speed vs accuracy when extracting
| Base AI Faster | 10,000 pages |
| Pro AI Best accuracy | 2,000 pages |
For lenders, audit firms and analysts running thousands of statements a month.
USD
per month
per month
$ charged today
Choose speed vs accuracy when extracting
| Base AI Faster | pages |
| Pro AI Best accuracy | pages |
