ProperSoft Alternative: Convert Bank Statements to QuickBooks Online Without Desktop Software

A ProperSoft alternative that converts PDF bank statements to QuickBooks online. No desktop install, scanned PDFs read, totals checked, free plan to start.

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bankqbo is an online ProperSoft alternative that converts PDF bank and credit card statements into a real .qbo Web Connect file for QuickBooks Online and Desktop. Nothing installs on your computer, scanned statements are read automatically, and the parsed total is checked against the statement before export. ProperSoft's ProperConvert and Bank2QBO remain a good fit if you need everything to run offline on your own machine.

Last updated July 2026. ProperSoft pricing verified against propersoft.net this month; confirm current rates before you buy.

ProperSoft makes desktop converters for Windows and Mac: the current ProperConvert app, plus the earlier single-format tools sold as PDF2QBO, CSV2QBO, and Bank2QBO. Their strength is breadth and privacy: they read many input formats and keep your data on your own computer, never uploading it. The trade-offs are that you install and maintain an app on each machine and pay an ongoing subscription. If you would rather convert in the browser with totals checked for you, here is how bankqbo compares.

FeaturebankqboProperSoft (ProperConvert / Bank2QBO)
Where it runsAny browser, no installInstalled Windows/Mac app
PricingFree to start, then $24/mo billed annually$19.99/mo or $179.99/yr
Where your data sitsProcessed securely in the cloudStays on your computer
Scanned / photo statementsBuilt-in OCRReads scanned PDFs
Totals reconciled before exportYes, on screenManual review
QuickBooks output.qbo Web Connect for Online and Desktop, plus Excel and CSVQBO Web Connect, IIF, plus QFX/QIF/OFX/CSV

The honest summary: ProperSoft is the better choice if your priority is keeping files entirely on your own computer or converting into Quicken and a long list of formats besides QuickBooks. bankqbo is the better choice if you want zero install, access from any device, scanned statements and reconciliation handled for you, and a free way to test the result first. Both write a genuine .qbo, so QuickBooks treats either import as a normal bank feed.

A real .qbo file QuickBooks accepts

Built for the statements US banks actually send, checked before it exports.

Reconciliation

Every total checked against the statement

The converter adds up the transactions it parsed and matches that to the statement total before you export, so nothing is silently dropped.

Web Connect

A genuine .qbo, not a renamed CSV

Valid OFX 1.02 with QuickBooks Web Connect headers. Online and Desktop import it as a standard bank feed.

OCR

Scans and phone photos read line by line

OCR runs before parsing, so a scanned or photographed paper statement comes out the same as a digital PDF.

Volume

A year of statements in one batch

Bulk upload for catch-up and cleanup work. Each file gets its own reconciliation check and its own exports.

Locked files

Password-protected PDFs handled

Enter the password on upload. Multi-column and multi-page statement layouts are parsed too.

Exports

Excel and CSV in the same download

One conversion, three files: the .qbo for QuickBooks, an XLSX to review, and a CSV for everything else.

How to convert your statement to QuickBooks

Three steps. No column-mapping wizard.

1

Upload the PDF statement

Drag in a PDF, a scan, or a phone photo. Password-protected and multi-page files are fine.

2

Review the reconciled rows

Every transaction is extracted and checked against the statement total. You see the parsed rows before exporting.

3

Import into QuickBooks

Download the .qbo and import it as a Web Connect bank feed. Excel and CSV are in the same download.

Questions worth answering

The specifics that decide whether the import is clean. If your case is not here, email [email protected].

What is the best ProperSoft alternative?

The best ProperSoft alternative depends on cloud versus desktop. For a browser-based tool that outputs a reconciled .qbo with no install, bankqbo is the closest match for converting bank statements to QuickBooks. MoneyThumb is the nearest desktop-to-desktop swap if you want to stay offline, and the DocuClipper alternative is a cloud option aimed at firms processing very high page volumes.

Is there an online alternative to ProperSoft or ProperConvert?

Yes. bankqbo runs in the browser, so there is no Windows or Mac install and no license to activate per machine. You upload a PDF statement, the converter extracts and checks every transaction, and you download a .qbo for QuickBooks Online or Desktop. That replaces ProperConvert's installed workflow with something you can open from any computer.

How much does ProperSoft cost?

ProperConvert is sold as a subscription, currently $19.99 per month or $179.99 per year for an individual, with team and enterprise options above that. The license covers one user on one device and includes updates. Pricing changes over time, so check propersoft.net for the current figure before subscribing.

Does ProperSoft or Bank2QBO work on Mac?

Yes, ProperSoft's converters run on both Windows and Mac as installed applications. Because they are desktop apps, each computer needs its own install and the license must be moved when you switch machines. bankqbo runs the same in any browser on Mac, Windows, or a Chromebook, so there is nothing to install or transfer.

What is the difference between ProperSoft and bankqbo?

ProperSoft is installed desktop software that keeps data on your machine and converts into many formats, including Quicken. bankqbo is a cloud tool focused on bank and credit card statements to QuickBooks, with built-in OCR and a reconciliation check before export. The practical difference is install-and-own-your-data versus open-in-a-browser-and-have-totals-verified.

Does bankqbo keep my data private?

bankqbo processes your statement securely in the cloud and does not sell your data, but the file is uploaded to be converted, then you download the result. If your firm's policy requires that statements never leave the computer, a local desktop tool like ProperSoft is the better fit by design. If cloud processing is acceptable, bankqbo removes the install and the per-machine license entirely.

Does bankqbo export .qbo Web Connect files like Bank2QBO?

Yes. bankqbo produces a valid .qbo Web Connect file, the same format Bank2QBO outputs, so QuickBooks Online and Desktop import it as a standard bank feed. In Desktop you use File, Utilities, Import, Web Connect Files. Each conversion also includes Excel and CSV copies in the same download for review or for systems that prefer a spreadsheet.

What is the difference between PDF2QBO, CSV2QBO, and Bank2QBO?

They are ProperSoft's older single-format desktop tools: PDF2QBO converts PDF statements to a .qbo file, CSV2QBO converts CSV and Excel files, and Bank2QBO handles bank download formats. ProperSoft has folded them into ProperConvert, which reads all of those inputs in one app. bankqbo covers the PDF2QBO job in the browser instead: upload the PDF statement, download the .qbo file, no install.

Can I convert scanned bank statements?

Yes. bankqbo runs OCR before parsing, so scanned statements and phone photos are read line by line and convert as cleanly as a digital PDF. ProperSoft also reads scanned PDFs on the desktop. For both tools, an image-only statement relies on OCR quality, so it helps to upload the clearest scan you have.

Is there a free ProperSoft alternative?

bankqbo has a free plan to start, so you can convert a statement, review the parsed and reconciled rows, and confirm the .qbo imports correctly into QuickBooks before paying. That lets you compare the output against ProperConvert without an upfront subscription. Genuinely unlimited free converters are rare because accurate OCR and parsing cost money to run.

Can I convert multiple bank statements at once?

Yes. bankqbo supports bulk upload, so you can convert a stack of monthly statements in one batch rather than one file at a time. Every statement is parsed and reconciled separately and returns its own .qbo, Excel, and CSV. That speeds up catch-up bookkeeping and client onboarding where several months of history need importing together.

Will the .qbo import the same way as a download from my bank?

Yes. Because bankqbo writes a standard .qbo Web Connect file, QuickBooks treats it exactly like a direct download from your bank's website. You import it, match or add the transactions, and reconcile against the statement balance. There is no special setup beyond the normal Web Connect import in QuickBooks Online or Desktop.

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Still comparing tools? See our bank statement to QuickBooks converter comparison.

Related guides

Try the converter at the top of this page on your own statement. Compare all the options in the bank statement to QuickBooks converter comparison, see the MoneyThumb alternative and the spreadsheet-first Lido alternative, and read how the QuickBooks Desktop import works. Bookkeepers handling many clients should read bank statement to QuickBooks for accountants, and the QBO file explainer covers the format. If you already have a CSV instead of a PDF, a CSV to QBO converter is the right tool, while teams that need spreadsheet output can use a bank statement to Excel converter or capture receipts with receipt OCR for Excel.

More bank statements we convert to QuickBooks

Same converter, tuned for the layout each bank uses. Find yours: