Ledgersync Pricing, Cost per Client for Bookkeeping Firms

Ledgersync costs $19.80 per client per 30-day billing cycle for a firm with 1 to 20 clients, falling to $16.35 at 21 to 100 clients, $14.35 at 101 to 200 and $13.35 at 201 to 300, down to $10.40 per client once you pass 700. There is no setup fee, a 30-day free trial, and annual prepay takes 20 percent off. A firm with 10 clients pays $198 per cycle, which is about $2,400 a year.

The headline on Ledgersync's pricing page reads "from $10.40 per client per month". That rate applies only to firms with more than 700 clients. For the solo bookkeepers and small firms who make up most buyers, the real number is almost twice that, and three details on the same page decide what you actually pay: what counts as a client, how the check allowance is pooled, and the $50 fee for statement history older than 90 days.

Prices below were read from Ledgersync's own pricing page and its pricing FAQ in September 2026, in US dollars before tax. Where the page contradicts itself, we say so and give both figures. Confirm on the vendor page before you buy.

Ledgersync price per client at every tier

Ledgersync sells one bundled plan that covers statement fetching, daily transaction sync, check images, OCR, rules and QuickBooks Online or Desktop sync. The price moves only with the number of clients on your account. Each tier also carries a pooled allowance of check images for the whole firm.

The plan cards at the top of the same page group the tiers differently. They show a "Scale" card at $13.35 for 101 to 300 clients, while the detailed table charges $14.35 from 101 to 200. A later paragraph also says "200+: $14.35". The detailed table is the most specific statement Ledgersync publishes, so it is what we used above. If you run between 101 and 200 clients, ask sales which figure your invoice will carry, because the gap is $1.00 per client per cycle.

What a small firm actually pays

Ledgersync bills every 30 days, not every calendar month. That is 12.17 cycles a year rather than 12, so the yearly cost runs about 1.4 percent higher than twelve times the cycle price. The FAQ also says billing is "based on the tier your total client count falls into", which reads as one rate applied to every client, not a blended rate. Here is what that produces at common firm sizes on monthly billing:

Look at rows three and four. Twenty clients cost $396.00 a cycle, and twenty-one cost $343.35, because the 21st client moves the whole account into the cheaper tier. The same step appears at 100 and 101 clients ($1,635.00 against $1,449.35). If you sit just under a boundary, adding a small client can lower your bill. It is worth confirming with Ledgersync that your invoice is calculated this way before you rely on it, since the page describes the rule in one sentence and shows no worked example.

Three costs that are easy to miss

Every added client is billable, connected or not

Ledgersync's FAQ is explicit: any client added to the account is billable whether or not a bank has been connected, because Ledgersync pays its data vendors when a client is registered. A client you add in January and never get to authorize their bank still costs a full cycle. Add clients when they are ready to connect, not when they sign your engagement letter. If intake is where clients stall, tightening your client intake automation before the Ledgersync invite goes out saves a billed cycle per stalled client.

Check images are pooled and do not roll over

Each tier includes a check allowance shared across all clients, reset every 30 days with nothing carried forward. Past it, each check image costs $2.00. Ledgersync's own example is 310 checks over the allowance for $620 in one cycle. At the 1 to 20 tier the allowance works out to 15 checks per client, which a contractor or property manager paying vendors by check can pass in a week.

History older than 90 days is $50 per account

When a client connects, Ledgersync fetches the most recent 90 days of available bank data. Anything older is a separate add-on at $50 per account, reaching back up to two years and only as far as the bank's online portal still holds statements. A catch-up client with a checking account, a savings account and one credit card who is two years behind costs $150 in history fees before the first cycle is billed.

Trial, refund and cancellation terms

The trial is 30 days. Ledgersync's FAQ and the text under the price both say a credit card is required at sign-up for validation and is not charged until the trial ends. Two other lines on the same page say no card is required. Plan on entering a card. If the first paid cycle does not work out, Ledgersync offers a full refund when you contact support within the first 14 days of that cycle. There is no contract or termination fee, and cancelling in-app under Account, then Billing, stops billing at the end of the current 30-day cycle.

Is Ledgersync worth it for your firm?

Ledgersync is priced for firms whose recurring pain is chasing clients for statements every month. At 40 or more clients the per-client rate is modest against the staff hours it replaces, and the daily transaction sync keeps QuickBooks current without anyone downloading a file. Ledgersync's own page estimates about four hours saved per client per month, which is its estimate rather than a measured figure, so test it against your own time logs during the trial.

It fits less well in two common situations. The first is a small book of clients: at 5 to 10 clients you pay $99 to $198 every cycle for collection, and many of those clients will email you a PDF for free. The second is catch-up and cleanup work, where the statements you need are older than 90 days and each account adds $50, assuming the bank portal still has them. In both cases the documents are already PDFs, and what you need is to get them into QuickBooks.

That is the job our converter does. You upload the PDF statements you already have and download a .qbo file that QuickBooks Online imports through Upload from file and Desktop imports through Web Connect, with no per-client fee and no limit on how far back the statements go. The first three statements convert free, once, with no card. For .qbo output, the Plus plan is $149 a month, or $74 a month billed yearly, with 10,000 pages a month and bulk upload of 50 files; the cheaper Starter plan exports Excel and CSV only. A firm with ten clients pays one flat plan price instead of $198 per cycle. Firms doing backlog work should read the catch-up bookkeeping workflow, and the Ledgersync alternative comparison sets both tools side by side feature by feature.

Frequently asked questions

How much does Ledgersync cost per month?

Ledgersync costs $19.80 per client per 30-day cycle for 1 to 20 clients, $16.35 for 21 to 100, $14.35 for 101 to 200, $13.35 for 201 to 300, and down to $10.40 above 700 clients. Multiply the tier rate by your client count. Ten clients cost $198 per cycle, and annual prepay takes 20 percent off.

Does Ledgersync have a free trial?

Yes. Ledgersync offers a 30-day free trial with no setup fee. Its FAQ says a credit card is required at sign-up for validation and is not charged until the trial ends, although two other lines on the pricing page say no card is needed. Expect to enter a card, and cancel in-app before day 30 to avoid the first charge.

What counts as a client in Ledgersync?

Any client added to your Ledgersync account counts and is billable immediately, whether or not a bank connection has been made. Ledgersync says it pays its data vendors when a client is registered, so it cannot waive clients that never connect. Add a client only when they are ready to authorize their bank.

How far back can Ledgersync pull bank statements?

On first connection Ledgersync fetches the most recent 90 days of available bank data. Older history is a paid add-on at $50 per account, reaching up to two years back, and only where the bank's online portal still holds those statements. For older PDFs you already have, converting them to .qbo avoids the per-account fee.

Does Ledgersync charge for check images?

Each tier includes a pooled allowance of check images for the whole firm, from 300 per cycle at 1 to 20 clients up to 6,300 above 700 clients. The allowance resets every 30 days and does not roll over. Each check image past the allowance costs $2.00.

Can I get a refund from Ledgersync?

Yes, within limits. Ledgersync offers a full refund if you contact support within the first 14 days of your first paid 30-day cycle. After that, there is no contract or termination fee, and cancelling under Account, then Billing, stops charges at the end of the current cycle.

Is there a cheaper Ledgersync alternative for small firms?

For small firms whose clients already send PDF statements, a statement converter usually costs less because it charges one plan price rather than a fee per client. Ten Ledgersync clients cost $198 per cycle. Converting their PDFs to .qbo on a flat plan costs the same whether you have five clients or fifty.

If you are weighing other tools for the same job, the Dext pricing breakdown and Hubdoc pricing cover the document-capture side, and firms running statements for many clients can see how bank statement to QuickBooks for accountants handles multi-client volume.