Articles and updates on bank statement conversion, QBO imports, reconciliation and automation.
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To record a bounced customer check in QuickBooks, reverse the payment to reopen the invoice, take the amount back out of your bank, then post the NSF fee.
Read articleEstimated federal income tax is the owner's personal bill, not a company expense. Record it to owner's draw for pass-through owners and to expense for a C corp.
Read articleSales tax you collect in QuickBooks is a liability you owe the state, not income. Set up the Sales Tax Center, add tax to invoices, then record the payment.
Read articleAn EIDL or SBA loan is a liability, not income. Learn how to record loan proceeds, split each payment into principal and interest, and keep clean books.
Read articlePay a customer back with a Refund Receipt, check, or credit memo in QuickBooks Online. See which to use, how it hits income and sales tax, and how to match it.
Read articlePaying your credit card bill is a transfer, not an expense, in QuickBooks. Record it against the card liability so you never double count your spending.
Read articleWrite off bad debt in QuickBooks the right way. Use a bad debt expense account and a credit memo to clear an uncollectible invoice and keep your books accurate.
Read articleA vendor refund is not income. Learn how to record a supplier refund in QuickBooks Online with a bank deposit, a vendor credit, and a clean match.
Read articleAn owner's draw is not an expense in QuickBooks. Record it to an Owner's Draw equity account so it reduces equity and never touches your profit.
Read articleThe catch-up bookkeeping document checklist for QuickBooks: bank and credit card statements, loan and payroll records, tax returns, receipts, balances.
Read articleRecord a loan payment in QuickBooks by splitting it: principal reduces the loan liability, interest is an expense. Here is the correct setup and split.
Read articleBookkeeping for multiple businesses in QuickBooks means one company file per legal entity, not classes. Here is when to split and when to use classes.
Read articleRecord Stripe, Square, and PayPal deposits in QuickBooks as gross sales plus a separate processing fee, so revenue is accurate and the net payout still ties.
Read articleGive your bookkeeper bank statements for QuickBooks without sharing your online banking password: download the PDFs and let them convert each to a .qbo.
Read articleBank feeds vs manual file import in QuickBooks: which is more accurate, when to use each, how a bookkeeper decides, and where converted statements fit.
Read articleA practical QuickBooks Online cleanup checklist for onboarding a messy new client: chart of accounts, missing statements, reconciliation, and catch-up import.
Read articleOnly have a scanned or photographed bank statement? OCR reads each transaction, checks the total, and exports a QuickBooks .qbo file plus Excel and CSV.
Read articleYour bank statement PDF is password-protected? Open it with the password, save an unlocked copy, then convert that clean PDF to a QuickBooks .qbo file.
Read articleYour credit union only offers a Quicken (.QFX) download, not QuickBooks? Here is what that file is and how to get the transactions into QuickBooks reliably.
Read articleLost old bank statements? Pull them from bank archives, request older or closed-account copies, and rebuild the months no bank can still produce.
Read articleThe IRS period of limitations decides how long to keep business bank statements: 3 years in most cases, 6 or 7 in others. Plus how to archive them safely.
Read articleHow to import a foreign or multi-currency bank statement into QuickBooks Online: turn on multicurrency, set the account currency, convert the PDF to .qbo.
Read articleHow bookkeeping firms import client bank statements into QuickBooks Online without bank feed logins: the four routes compared, plus a catch-up workflow.
Read articleYour bank merged and the QuickBooks feed died. Here is what happens to the connection, how to reconnect without duplicates, and how to fill the missing months.
Read articleExpress Web Connect+ replaces stored bank passwords with an OAuth token you approve at your bank. Here is why QuickBooks makes you reconnect, and how to fix it.
Read articleYour personal login connects but the business account won't. Here is why credit unions split business banking and how to get transactions in anyway.
Read articleDirect Connect, Web Connect, and Express Web Connect bank feeds explained plainly, so you can pick the right way to get bank data into QuickBooks.
Read articleWhat QuickBooks bank feed errors 103, 105, 324 and 350 actually mean, plus the connection has been lost message, and how to fix each one for good.
Read articleBank2QBO and CSV2QBO are ProperSoft desktop tools that convert a file you already have into a QuickBooks .qbo. See what they cost and when a PDF beats them.
Read articleQFX is Quicken's file format, QBO is QuickBooks' Web Connect format. They are not interchangeable, which is why your bank's QFX won't import.
Read articleFor one bookkeeper running monthly close.
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$288 charged today
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| Base AI Faster | 2,500 pages |
| Pro AI Best accuracy | 500 pages |
For an accounting firm or finance team with steady volume. Adds QuickBooks .qbo export and bulk conversion.
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| Base AI Faster | 10,000 pages |
| Pro AI Best accuracy | 2,000 pages |
For lenders, audit firms and analysts running thousands of statements a month.
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| Base AI Faster | pages |
| Pro AI Best accuracy | pages |
SSO, team roles, custom AI models and integrations, and a signed DPA.
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